Gorge Crest Vineyards

Gorge Crest Vineyards

The Importance of Communication Between Your Wedding DJ and Vendors

Effective communication between your DJ and wedding vendors is an absolute must when it comes to the day of your wedding. Without a professional to navigate the sometimes turbulent waters of such an important event, you could be setting yourself up for a less than stellar celebration. Why would you put so much time and effort into planning your big day just to have it undermined by the very people you entrusted to make sure your dream for the perfect wedding day is realized?

When you hire DJ Cutt Entertainment to work at your wedding you are guaranteed to avoid these pitfalls. We work tirelessly to build professional relationships with all wedding vendors. This effort is rewarded when the dream you have for your wedding comes to fruition.

We recently provided wedding DJ services to a couple at the scenic Gorge Crest Vineyards in Underwood Washington. This event provided the perfect backdrop to showcase how successfully a wedding can be pulled off when communication between your various wedding vendors and DJ is handled professionally.

Initial Setup

As guests arrive at the stunning Gorge Crest Vineyards, they are treated to the awe-inspiring views of the sprawling forested hillsides that create a secluded oasis on this beautiful and sunny day in Underwood Washington. Months of planning have culminated to produce the perfect setting with which to celebrate the convergence of two hearts as they become one together in matrimony.

As with most summer weddings, guests tend to congregate in the shaded areas before the wedding begins. That is why it is so important to make sure that speakers are strategically placed in these areas so that wedding vendors can communicate with each of the guests all at once. This allows vendors like photographers and the wedding planner to give instructions when to begin seating and where thus preserving the schedule and flow of the wedding. 

This is yet another example of the effectiveness of having a professional DJ running the audio for your wedding. Knowing when and where to place speakers around the venue and setting the appropriate volume levels allows important announcements to reach each of the guests simultaneously and ensures a smooth transition from one event to the next.

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Vendor Communication

Of course, none of this would be possible without first establishing good working relationships will all of the vendors at the wedding. I can’t stress enough how important it is to know how each vendor prefers to work. It is the subtle nuances of each vendor’s style that dictates how we operate at an event. Establishing these relationships helps to instill a cooperative spirit for the event where each vendor communicates freely what they need to happen and when. You would be surprised how often this plays a role in whether or not a wedding is conducted successfully. Being respectful of the job that each vendor needs to perform prevents “stepping on toes” when it comes to performing the duties each of us was hired to do, creating a cohesive wedding team with one goal in mind…delivering the best wedding possible!

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Ceremony

Returning to Gorge Crest Vineyards, you will notice from the video that part of our job is informing other vendors, like photographers, who will be wearing lapel mics and who will not. It is little details like this that need to be communicated as the photographer will want to avoid accidentally having this equipment visible in the pictures they are taking.

Moreover, when a photographer specifically needs the wedding party to be located in a predetermined place on the grounds after the ceremony, announcements need to be made over the sound system giving people directions to follow so as not to negatively impact the time allotted for this work to be achieved successfully. A professional DJ knows to anticipate this and asks for instructions as guidance to make sure that this happens.

When it comes to communications with the wedding planner, we always make sure to have a printed timeline that we follow. For a wedding to flow as planned, adherence to this timeline is absolutely necessary. Any deviation from the timeline can result in scheduling issues that can have a negative impact on the wedding. An example would be if people aren’t properly seated for the ceremony and it ends up running longer than expected you could lose daylight that is needed for an outdoor wedding in order to capture the pictures the photographer was tasked to take.

When all is said and done, each of the wedding vendors only has one chance to get things right. With weddings, there are no do-overs and any mistakes made that day will be captured for all time. Nobody would want that right?

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Dance Party and Celebration

Now we come to our favorite part of the evening, the dance party. It’s a time for the newly married couple to really let loose and enjoy all the fruits of the hard work they put in to make sure their wedding was an event that each of their guests can enjoy. In so doing, the happy couple can impart memories of their marriage that each guest will carry within their hearts for the rest of their lives.

But the work isn’t quite completed for the DJ, in fact, it just getting started. A great DJ knows how to amp up the energy of the event. Just like with public speaking, most people might be reluctant to participate in the dance. The best DJ’s know how to inspire and motivate those that might normally be reluctant to get out there on the dance floor and move. When everyone participates it really ramps up the energy level and the celebration comes to life. Knowing how to harness this energy is what separates a professional DJ from an amateur DJ.

As you can see from the video, the guests really came out kicked the celebration into overdrive! There was an overwhelming sense of excitement in the air that was contagious, and the party lasted well into the evening.

In closing, my hope for this article was to really capture the spirit of the event, while at the same time showcasing the importance of hiring a professional DJ and the role that plays in communication between vendors in producing the wedding you dream of having for yourself.

As always, there are many more events to come from DJ Cutt Entertainment. We hope to hear from you soon and look forward to reading your thoughts and comments below.

Thanks again for reading!!

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Hire Us For Your Wedding

Contact me for a quote on your wedding or event package and let me take care of the details. From my team to yours, I wish you the happiest of celebrations every step of the way.

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