Before you make a final decision on who’ll help plan your wedding, an in-person or over-the-phone interview is a must. Prepare yourself with this list of important questions to help you find out which wedding planner is the right fit whether it be the DJ or a day or wedding coordinator. The initial consultation between the planner and the client serves to set the groundwork as to what the client is expecting from the planner and what the client is planning to do. The client may be the bride, the groom, the mother or father of the bride, the mother or father of the groom or any combination of these people. It is up to, you, the wedding planner, to figure out who your true client (or clients) will be, and thus whose opinion it is most important to take above all others. In most cases, this will of course be the bride.
When a wedding planner first meets with a client, the conversation should consist of simply explaining the packages available and briefly discussing the type of wedding the client wants. Typically, a wedding planner is hired for either Full Service or Day-of Coordination, and it is imperative that the planner fully explains to the client what is included in each of their packages. The wedding planner should be the liaison between all the vendors and the bride/groom on the day of the wedding. This will enable the bride/groom to enjoy the day with their friends and family instead of having to chase after vendors. After all, that is why they hired you! It is the wedding planner’s duty and privilege to ensure that the client’s vision is implemented.
If you thought that “Are you hiring a wedding planner?” was a “Yes” or “No” question, think again. There is a happy medium between hiring a full-service planner and winging it all on your own, and that is the day-of coordinator. Many times this is where a DJ can come into play. On the day of the wedding, the wedding planner should arrive at the venue early enough to supervise all vendor set-up and answer any questions that may arise. Planners should ensure that the bride, groom, DJ/band and photographer are all informed in advance of each event (grand entrance, first dance, cake cutting, garter toss, etc.) After the ceremony is complete the DJ or wedding planner should ensure the guests are quickly ushered to the reception venue and the wedding party is at the appropriate place for photos to begin. This is one of the most crucial and overlooked segments of the wedding, but if executed correctly it will ensure a smooth and timely start to the reception. One of the skills you’ll need to possess as a wedding planner is the ability to keep the wedding moving according to the timeline but also knowing when to speed up or slow down.
I strongly recommend that every couple that is planning their own wedding hire a day-of coordinator. Planning the entire wedding without a coordinator is already stressful enough, so the least you can do is hire someone who can handle the stress of the day. Your peace of mind on your wedding day will be worth every penny! When coordinating your wedding I will be the point of contact for your vendors. I will introduce myself as the DJ/MC to your vendors and get an idea of what to expect on the wedding day. Our online system will let you create your day-of timeline, which will break down all the details regarding arrival times, setup and breakdown. This one is very important: We will do a site visit with you, and discuss all of the details you have planned, to get an idea of how you envision the space on your wedding day! For me, it’s sometimes a 15-hour day, and we’re there to make sure that each hour of your wedding day is worry-free and seamless. Depending on your arrangement with your coordinator.